TASK 1:          PROJECT ADMINISTRATION

 

Objective:              To manage all administrative functions required to support the Clean Rivers Program (CRP) contract, including:

 

·         Informative and timely Progress Reports

·         Participation in Conference Calls             

·         Participation at CRP meetings

·         Timely and accurate reimbursement forms with adequate documentation

·         Efficient cost control to ensure expenses are allowable and applicable

·         Responsibility for procurement and oversight of subcontractors

·         Participation in fiscal monitoring reviews

·         Timely and accurate deliverables that meet the intent of the FY 2008-09 CRP Guidance

·         Adherence to TCEQ contract provisions

·         Detailed and reasonable Work Plan development

·         Financial reporting and budget monitoring

·         Training to ensure personnel are properly prepared to conduct work under the contract

 

Task      

Description:         Northeast Texas Municipal Water District (NETMWD) will maintain complete and accurate records of all costs incurred and appropriately monitor and track all work conducted under this contract.  This documentation will be made available for review by TCEQ fiscal monitoring staff upon request.

 

Progress Reports - Progress reports will contain a level of detail sufficient to document the activities which occurred during the appropriate quarter.  Progress reports will contain a general description of activities, a detailed tracking of deliverables, and information about water quality monitoring which occurred during the quarter.  The Progress Report will be in the format provided in Exhibit 1D of the FY08-09 CRP Guidance.

 

Reimbursement Requests - A Financial Status Report and related forms, and the HUB PAR form will be submitted along with appropriate additional documentation (including updated PEL, Equipment Inventory List, and Budget Revision Request form, when changes occur during the quarter).

 

Contractor and Subcontractor Evaluations - An annual self-evaluation as well as evaluations of subcontractors will be submitted at the end of each fiscal year.

 

Procurement Procedures Documentation - Documentation of the procurement process used to solicit, evaluate, pay, and oversee subcontractors, as specified in the FY2008-2009 CRP Guidance, will be developed.  This documentation will be maintained in-house and will be made available for review by TCEQ fiscal monitoring staff upon request.  For each subcontract, a letter listing the procurement method used and a copy of the executed subcontract will be submitted to the CRP Project Manager.  In addition, a Procurement System Certification (Exhibit 1K) will be submitted with the supporting documentation required with the work plan.

 

Conference Calls - NETMWD or its authorized representative will participate in all scheduled conference calls unless arrangements are made with the TCEQ Project Manager.

 

Conferences and Training Events - Planning Agencies, including NETMWD or its authorized representative, will participate in meetings and training events as scheduled by the CRP.  All non-CRP conferences and training events need to be pre-approved by the TCEQ prior to incurring any costs associated with such events.    No non-CRP training events or conferences eligible for TCEQ funding as part of the Cypress Creek Basin Clean Rivers Program are presently planned.

 

Annual Documentation for Desk Review or On-Site Visit - Detailed supporting documentation, in addition to the traditional quarterly documentation, will be made available upon request.  The additional supporting documentation will include those items outlined in Exhibit 1B of the FY2008-2009 CRP Guidance.  During an on-site visit, the appropriate NETMWD personnel or its authorized representative will be available.

 

FY 2010 - 2011 Work Plan and Supporting Documentation - The Work Plan and supporting documentation will be prepared and submitted as specified in the FY2010-2011 CRP Guidance.  Supporting documentation will include, at a minimum:  budget by category, budget by task, Personnel Eligibility List, fringe rate methodology, indirect rate methodology, shared supplies cost documentation, equipment purchase request list, equipment inventory, a list of tasks that will be sub-contracted, a list of known training events/conferences, and a signed Procurement System Certification.  The Work Plan will include the tasks and deliverables outlined in the FY 2010-2011 Guidance and will be negotiated with the CRP Project Manager.  A list of all deliverables in due date order will be submitted with the final Work Plan.

 

Equipment:            No new equipment will be needed to accomplish the work in this task.

 

Deliverables

& Due Dates:       September 1, 2007 through August 31, 2008

 

A.            Progress Reports - December 15, 2007; March 15 and June 15, 2008

C.            Annual Self-Evaluation - August 31, 2008

D.            Annual Subcontract Evaluations - August 31, 2008

                E.             Procurement Procedures Documentation - upon execution of the subcontract

F.             Participation in CRP Planning Meeting(s) – TBA 

G.            Additional Submission Documentation for Desk Review or Site Visit - upon request

H.            Attendance at CRP training events – TBA

I.              Letter indicating that the financial audit report was submitted to the TCEQ Utilities and Districts section - within 135 days of the end of the Planning Agency's fiscal year (August 31 + 135 days =January 13, 2007)

 

September 1, 2008 through August 31, 2009

 

A.            Progress Reports - September 15 and December 15, 2008; March 15, June 15, and August 31, 2009

B.            Reimbursement Forms - September 30 and December 30, 2008; March 30, June 30, and August 31, 2009

C.            Proposed FY 2010 - 2011 Work Plan and Supporting Documentation - May 1, 2009

D.            Final FY 2010 - 2011 Work Plan and Supporting Documentation - June 15, 2009

E.             Annual Self Evaluation - August 31, 2009

F.             Annual Subcontract Evaluations - August 31, 2009

G.            Procurement Procedures Documentation - upon execution of the subcontract

H.            Participation in CRP Planning Meeting(s) – TBA

I.              Additional Submission Documentation for Desk Review or Site Visit - upon request

                B.            Reimbursement Forms - December 30, 2007; March 30 and June 30, 2008

                J.             Attendance at CRP training events – TBA 

K.            Letter indicating that the financial audit report was submitted to the TCEQ Utilities and Districts section - within 135 days of the end of the Planning Agency's fiscal year  (August 31 + 135 days =January 13, 2008)

 

 

 

 

 

 

 

 

 

 

 

 

TASK 2:          QUALITY ASSURANCE

 

Objective:              NETMWD will conduct data collection activities in accordance with an integrated system of quality management activities involving planning, assessment, implementation, training, and quality improvement.  This task addresses objectives and processes for:

  

·         Quality Assurance Project Plan (QAPP) development and implementation

·         Laboratory quality assurance

·         Data review, verification, and validation

·         Oversight of project specifications

·         Special studies project planning

 

Task

Description:         This task will focus on data collection and implementation activities within the Cypress Creek Basin developed through a systematic planning process and detailed in a Basin-wide QAPP.  The QAPP will include appendices that cover special studies, maps and monitoring tables in prescribed TCEQ format.  The QAPP will be amended throughout the contract period as needed.

 

                                                NELAC Accreditation Activities -  Costs associated with NELAC as they relate to the CRP (e.g., PT Samples, NELAC consultants, accreditation) may be charged directly or indirectly to the program, but must be fully explained and justified in this work plan and include deliverables.

 

Basin-wide QAPP - The Basin-wide QAPP will be submitted to the TCEQ in the TCEQ-approved shell format.  Only those sites and NELAC accredited parameters covered by the QAPP will be included in the document.  NETMWD will address all TCEQ comments and submit the revised QAPP to the TCEQ within 30 days after receiving comments from the TCEQ. 

 

NETMWD will secure written documentation from participants under the QAPP (including the laboratory) stating their awareness of and commitment to requirements contained in the QAPP and any appendices and amendments.  This documentation will be maintained as part of the NETMWD’s quality assurance records.  Copies of all QAPP Receipt and Commitment letters will be forwarded to the TCEQ within 60 days of TCEQ approval.  NETMWD will distribute the QAPP to all participants (including the laboratory). Documentation of distribution will be maintained by the Cypress Creek Basin Planning Agency and be available for review during a TCEQ monitoring systems audit.

 

Sections of the Basin-wide QAPP will be posted to the NETMWD’s CRP Web page. These sections include the monitoring program or project objectives, measurement performance specifications (i.e., Table A7), appendices, and either posting of the monitoring schedule and maps of sampling sites, or provision of a link to the coordinated monitoring schedule (CMS) website with a disclaimer stating that the CMS includes stations monitored by other entities.

 

QAPP Amendment to Appendix B - The monitoring schedule in Appendix B of the Basin-wide QAPP will be updated for the second year of the contract biennium after the annual coordinated monitoring meeting. This special type of QAPP amendment will be submitted using the TCEQ-approved shell format.  Only sites covered by the NETMWD’s QAPP will be included in Appendix B of the QAPP.

 

Planning for Special Studies or Permit Support Monitoring - Special studies and monitoring projects used to support permits will be systematically planned in consultation with TCEQ staff around the elements of the QAPP. The Cypress Creek Basin Planning Agency Project Manager will coordinate with the TCEQ to establish the planning team, schedule the meeting, distribute meeting materials in advance of the meeting, facilitate the meeting, and prepare meeting minutes.  The Cypress Creek Basin Planning Agency will submit planning material for the meeting to all participants one week prior to the meeting.  Meeting materials will include, as appropriate, a problem definition, as currently understood, a description of budget, personnel and schedule issues, maps, information on past or on-going studies, historical water quality data, water quality inventory results, wastewater discharge information, known or expected sources of contamination, existing monitoring sites, land use information, etc. 

 

The information developed during the planning meeting will be incorporated into a QAPP appendix.  The QAPP appendix will be submitted to the TCEQ using the TCEQ-approved shell format.

 

QAPP Appendices - Special studies and permit support monitoring projects that have different objectives than those described in the Basin-wide QAPP will be incorporated into the QAPP as appendices after they are thoroughly planned in consultation with the TCEQ. The QAPP appendices will be written in the TCEQ prescribed format and reference sections of the Basin-wide QAPP as appropriate, and otherwise address information that is unique to the project. Unique aspects of special projects will include the problem definition, the task description, measurement performance specifications, sample design rationale, sampling methods requirements, and so on. QAPP appendices will be sent to the TCEQ through the CRP Project Manager. TCEQ comments will be addressed and the document will be modified and resubmitted within 30 days of receipt.

 

QAPP Amendments & Revisions to Appendices - Changes in parameters, sampling or analytical procedures, project organization, and other items of an existing project necessitates an amendment to the QAPP and/or Revisions to Appendices.  Amendments and revisions will be submitted electronically to the CRP Project Manager on an "as needed" basis in the TCEQ shell format for agency review. QAPP Amendments and Revisions to Appendices will be distributed, upon approval, to all personnel on the distribution list maintained by the Cypress Creek Basin Planning Agency.

 

Project oversight - NETMWD or its authorized representative will participate in monitoring systems audits and laboratory inspections by the TCEQ.

 

NETMWD will conduct oversight of sub-participants (including contractors and in-kind participants) who conduct field monitoring under their basin QAPP.  The assessment will be performed once during the contract cycle in the case of on-going projects, or once during a project’s lifetime in the case of short-lived special studies. NETMWD will assign qualified personnel to conduct on-site Monitoring Systems Audits of those conducting the monitoring activities, including reviews of facilities, equipment and documentation, sample and field data collection, sample analysis, and data management as described in the FY08-09 Guidance.

 

Following the on-site assessment, the Cypress Creek Basin Planning Agency will provide the organization audited with an audit report within 30 days.  If no findings are identified, then the report will state as such.  If findings are identified during the audit, they will be reported as such in the audit report.  Audit reports will contain references to written specifications, as defined in the QAPP or in a standard operating procedure (SOP).  The audited organization will be asked to respond in writing to the report within 30 days.  A copy of the audit report and the response will be submitted as a deliverable to the CRP Project Manager with the progress report no later than the quarter following the one in which the audit was conducted.

 

Corrective Action Reports - Issues that may affect data quality and availability will be tracked, addressed, and reported to the TCEQ using the definitions and corrective action strategy laid out in the CRP Guidance.  Deficiencies and nonconformance will be addressed in response to deviations associated with sampling activities, chain-of-custody, analytical method requirements, quality control, and data management.

 

Equipment:            No new equipment will be needed to accomplish the work in this task.

 

Deliverables        

& Due Dates:       September 1, 2007 through August 31, 2008

 

                A.            Basin-wide QAPP Receipt and Commitment Letters - October 15, 2007

                                B.            Specified sections of the Basin-wide QAPP posted to the Web - October 31, 2007

                                C.            QAPP Appendix B amendment for FY 2009 monitoring - July 31, 2008

                                D.            Planning meetings for Special Studies or Permit Support Monitoring - as needed

                                E.             Planning meeting notes for Special Studies or Permit Support Monitoring- as applicable with progress report

F.             QAPP Appendices for Special Studies or Permit Support Monitoring - as needed

G.            QAPP Amendments & Revisions to Appendices - as needed

H.            Appendix and Amendment QAPP Receipt and Commitment Letters - as needed

I.              Participate in TCEQ monitoring systems audit and respond to comments - as needed

J.             Conduct on-site oversight assessment of sub-participants, once during each project or once during contract cycle - as applicable

                K.            On-site project oversight report and response - as applicable with progress report

L.             Corrective action report - as needed with progress report

               

September 1, 2008 through August 31, 2009

 

A.            Draft FY 2010/2011 Basin-wide QAPP - June 15, 2009

                B.            Final FY 2010/2011 QAPP - August 15, 2009

C.            Planning meetings for Special Studies or Permit Support Monitoring - as needed

                                D.            Planning meeting notes for Special Studies or Permit Support Monitoring- as applicable with progress report

E.             QAPP Appendices for Special Studies or Permit Support Monitoring - as needed

F.             QAPP Amendments & Revisions to Appendices - as needed

G.            Appendix and Amendment QAPP Receipt and Commitment Letters - as needed

H.            Participate in TCEQ monitoring systems audit and respond to comments - as needed

I.              Conduct on-site oversight assessment of sub-participants, once during each project or once during contract cycle - as applicable

                J.             On-site project oversight report and response - with progress report

K.            Corrective action report, as needed - with progress report

 

 

 

 

                               
TASK 3:          WATER QUALITY MONITORING

 

Objectives:            Water quality monitoring will focus on collecting information to characterize water quality in a variety of locations and conditions.  These efforts will include a combination of:

 

·         Planning and coordinating basin-wide monitoring

·         Routine, regularly-scheduled monitoring to collect long-term information and support statewide assessment of water quality

·         Systematic, regularly-scheduled short-term monitoring to screen water bodies for issues

·         Permit support monitoring to provide information for setting permit effluent limits

·         Special study, intensive monitoring targeted to:

o        identify sources and causes

o        assess priority water quality issues

o        obtain background water quality information

o        provide information for setting site-specific permit effluent limits

o        evaluate & develop statewide, regional, and site-specific water quality standards

 

Task

Description:          The continued implementation of a basin-wide water quality monitoring plan is the primary focus for this biennium.  The monitoring plan for Fiscal Year 2008-2009 includes routine station monitoring and a potential special study in FY2008.

 

                                Monitoring Description

A minimum of 7 routine sites will be examined quarterly for field, streamflow (where applicable), and conventional chemistry.  A total of five sites will be sampled monthly for field measurements and E. coli analysis, however, the bacteria results will not be reported in SWQMIS since analysis will not follow required NELAC guidelines.  Diurnal studies that include pH, dissolved oxygen, conductivity and temperature and flow will be conducted a minimum of two times during the index period (between March 15 and October 15), with one-half to two-thirds of the measurements taken during the critical period (between July 1 and September 30) at 5 sites.  Metals and sediment will be sampled once a year at one location on Lake Cypress Springs.  Biological studies including habitat analysis, benthic and nekton counts will be conducted once during the index period and once during the critical period in Hughes Creek at SH 155.  Similar effort will be employed for the FY 2009 monitoring plan after considering input from the Basin Steering Committee, the TCEQ, or other sources of information.

 

All monitoring procedures and methods will follow the guidelines prescribed in the Cypress Creek Basin Planning Agency QAPP, the TCEQ Surface Water Quality Monitoring Procedures, Volume 1: Physical and Chemical Monitoring Methods for Water, Sediment, and Tissue (RG-415) and the TCEQ Surface Water Quality Monitoring Procedures, Volume 2: Methods for Collecting and Analyzing Biological Community and Habitat Data (RG-416).

 

Coordinated Monitoring Meeting - NETMWD will hold an annual coordinated monitoring meeting.  Qualified monitoring organizations will be invited to attend the working meeting in which monitoring needs and purposes will be discussed segment by segment and station by station. Information from participants and stakeholders will be used to select stations and parameters that will enhance overall water quality monitoring coverage, eliminate duplication of effort, and address basin priorities. The changes to the monitoring schedule will be entered into the statewide database on the Internet (http://cms.lcra.org) and communicated to meeting attendees.  Changes to monitoring that occur during the course of the year will be entered into the statewide database on the Internet and communicated to meeting attendees.

 

                                Progress Report

Each Progress Report will indicate the number of sampling events and the types of monitoring conducted in the quarter, to include all types of monitoring.

 

                                Biological Data Reporting

Biological/habitat data reported to the TCEQ under an approved QAPP, will be submitted electronically using the TCEQ Events/Results file format, as well as in a pdf document using Biological Data Reporting Packet outlined in Exhibit 3D in the CRP Guidance.

 

                                Permit Support Monitoring

No permit support monitoring is scheduled for the FY2008-2009 contract period. 

 

                                Special Studies

Status reports of each special study will describe activities during the quarter.  The status reports will be submitted along with the Progress Report.  To help keep the public and basin stakeholders informed, the Web site will be updated in a timely manner to include key elements of Special Studies’ Reports or Summaries (e.g., status reports, executive summary, maps, data analysis).

 

A proposal to conduct a future Special Study at one or two locations upstream of Lake Cypress Springs was presented during FY2005 for consideration before the Steering Committee members on behalf of the Franklin County Water District (FCWD).  Planning and development of this study is tentatively scheduled for the FY2008-2009 contract period.

 

Equipment:            New equipment needed to accomplish the work for Task 3 will include the occasional required replacement of sensors and accessories for the YSI multiparameter sondes.  These sondes are required for all field monitoring tasks and must be properly maintained to ensure continued effective operation resulting in data reliability and accuracy.

 

Deliverables

& Dues Dates:     September 1, 2007 through August 31, 2008

 

A.            Conduct water quality monitoring, summarize activities, and submit with Progress Report - December 15, 2007; March 15 and June 15, 2008

B.            Coordinated Monitoring Meeting - between March 15 and April 30, 2008

C.            Email notification, with summary of changes, that Coordinated Monitoring Schedule updates are complete - May 31, 2008

D.            Biological Data Report - coordinate due date(s) with TCEQ Project Manager

E.             Special Study - Status Reports - December 15, 2007; March 15 and June 15, 2008

F.             Special Study - Draft Report - coordinate due date with TCEQ Project Manager

G.            Special Study - Final Report - coordinate due date with TCEQ Project Manager

H.            Special Study - post Final Report to web - coordinate due date with TCEQ Project Manager

 

September 1, 2008 through August 31, 2009

 

A.            Conduct water quality monitoring, summarize activities, and submit with Progress Report - September 15 and December 15, 2008; March 15 and June 15 and August 31, 2009

                                B.            Coordinated Monitoring Meeting - between March 15 and April 30, 2009

C.            Email notification, with summary of changes, that Coordinated Monitoring Schedule updates are complete - May 31, 2009

D.            Biological Data Report - coordinate due date(s) with TCEQ Project Manager

E.             Special Study - Status Reports - September 15 and December 15, 2008; March 15 and June 15, 2009

F.             Special Study - Draft Report - coordinate due date with TCEQ Project Manager

G.            Special Study - Final Report - coordinate due date with TCEQ Project Manager

H.            Special Study - post Final Report to web - coordinate due date with TCEQ Project Manager

 

 

               

 

 

 

 

 

 

 

 

TASK 4:          DATA MANAGEMENT

 

Objectives:            To manage quality-assured water quality monitoring database and transfer data to the TCEQ Surface Water Quality Monitoring (SWQM) database in the required format.

 

Task

Description:         Surface water quality monitoring data files will be transferred to the TCEQ in the correct format using the TCEQ file structure, along with a completed Data Summary. Data Correction Request Forms will be submitted to the TCEQ whenever errors are discovered in data already reported to the statewide water quality database.

 

Equipment:            No new equipment will be needed to accomplish the work in this task.

 

Deliverables

& Due Dates:       September 1, 2007 through August 31, 2008

 

        A.             Surface water quality monitoring data files and Data Summary - December 1, 2007;

March 1 and August 1, 2008

 

September 1, 2008 through August 31, 2009

 

        A.            Surface water quality monitoring data files and Data Summary - December 1, 2008; March 1 and                                August 1, 2009

 

 

 

               


TASK 5:          DATA ANALYSIS AND REPORTING

 

Objectives:            Conduct data analysis and develop reports that provide information to describe water quality and identify priority water quality issues for further investigation or action.  This work will:

 

·         Correlate watershed characteristics with water quality conditions

·         Highlight areas where water quality appears to be improving

·         Identify areas where water quality appears to be declining

·         Support and/or validate the findings of the TCEQ Water Quality Inventory

·         Support planning of monitoring efforts

·         Identify areas where nonpoint source management efforts may be applied through the Texas Nonpoint Source Management Program

·         Provide information for stakeholders to discuss at Steering Committee meetings

 

Task

Description:         Using current monitoring data and past assessment reports and data, together with information on land use, permitted discharges and watershed characteristics, appropriate statistical and graphical analyses will be performed to characterize water quality in the major watersheds within the Cypress Creek Basin.

 

                                Basin Highlights Report

The Basin Highlights Report will follow the outline described in the FY 2008-09 CRP Guidance.  The report will include:

               Information describing the status of water quality for priority water quality issues

                                                                               A summary of water quality monitoring activities for the past year

               Maps showing the location of sampling sites and water quality issues

               Information on the Steering Committee and the Planning Agency’s CRP Web page

 

Five copies of the draft and final report will be provided to the TCEQ.  The TCEQ will provide comments on the draft report and final approval will rest with the TCEQ.  The reports will be made available to Steering Committee members and all basin stakeholders and on the Planning Agency’s Web page.

 

In odd numbered years, when no Basin Summary Report is due, the Basin Highlights Report will be a one or two page hand-out highlighting the past year’s activities and an overview of priority water quality issues for the year.  A table of Impairments and Concerns will accompany the report that includes information to characterize water quality conditions such as sources and causes (see Exhibit 5B of the CRP Guidance).

 

                                Basin Summary Report

A preparation meeting between the Cypress Creek Basin Planning Agency and the TCEQ CRP staff will be arranged prior to substantial work on the report.  The Cypress Creek Basin Planning Agency will be prepared to discuss site selection for trend analysis, report content and layout, methodology for data review, and any other questions or suggestions for the report.

 

The Basin Summary Report will follow the outline described in the FY 2008-09 CRP Guidance.  The report will contain a comprehensive review of water quality for the entire basin, including:

               A description of the water quality conditions and issues

               Trend analysis of water quality by station and parameter

               Maps showing watershed characteristics, sampling stations, and water quality issues

               A discussion of the watershed characteristics and their potential influence on water quality

                                                                               Recommendations of water quality management strategies for correcting identified water quality problems and pollution sources

 

The Basin Summary Report will be presented to the basin Steering Committee for review and comment, and coordinated with the public and the TCEQ.  The TCEQ will provide comments on the draft report and final approval will rest with the TCEQ.  Five copies of the draft and final report will be provided to the TCEQ.  The reports will be made available to Steering Committee members and all basin stakeholders and on the Planning Agency’s Web page.  The Basin Summary Report will be mailed to the Texas Parks and Wildlife Department, Texas State Soil and Water Conservation Board, the governor, the lieutenant governor, and the speaker of the House of Representatives not later than the 90th day after the date the report is submitted to the TCEQ.

 

 

Equipment:            No new equipment will be needed to accomplish the work in this task.

 

Deliverables

& Due Dates:       September 1, 2007 through August 31, 2008

 

                                A.            Draft Basin Highlights Report - February 15, 2008

B.            Final Basin Highlights Report - May 15, 2008

C.            Post to Internet - Basin Highlights Report - July 15, 2008

D.            Inventory of events and issues affecting water quality - July 31, 2008

 

September 1, 2008 through August 31, 2009

 

                                A.            Preparation Meeting for Basin Summary Report  - November 1, 2008

B.            Draft Basin Summary Report - February 15, 2009

C.            Final Basin Summary Report - May 15, 2009

D.            Inventory of events and issues affecting water quality - July 31, 2009

 

 

 

                               

 

 


TASK 6:          STAKEHOLDER PARTICIPATION & PUBLIC OUTREACH

 

Objectives:            Enhance and support participation of “stakeholders” (including the general public and other interested parties) in development of water quality objectives and priorities for the basin, and CRP as a whole. Stakeholder involvement in helping determine the direction of each basin’s activities is crucial and should be accomplished through both the Steering Committee process, and other public participation, outreach, and education activities. To accomplish this Planning Agencies should follow the FY 2008-09 CRP Guidance to:

 

Coordinate and lead a basin-wide Steering Committee that serves as the focus of public input. To support this, the Steering Committee shall meet publicly and assist with:

 

·         Development and review of basin priorities and objectives that address water quality problems and pollutant sources

·         Review, modification, and approval of the Basin Summary Report.

·         Development, review, and determining effectiveness of the CRP work plan, and the use, and allocation of the program's costs and funds

·         Development, review, and determining effectiveness of the basin’s watershed monitoring and assessment program (including the coordinated monitoring schedule)

·         Development and review of strategies for increasing involvement of private citizens/organizations and providing a forum for stakeholder ideas and concerns

 

Engage the public through public participation, outreach, and education activities that support CRP program goals and priorities. To support this, Planning Agencies should:

 

·         Provide forums for citizens to contribute their ideas and concerns to the process

·         Participate in public information and education activities to increase public awareness about basin water quality issues

·         Communicate information on water quality issues so that priorities may be set considering local, regional, state, and federal needs

·         Support stakeholders and other programs in addressing water quality issues

·         Provide and disseminate information via the Internet

·        Expand the role of the public in water quality management issues whenever possible

               

Task

Description:         Stakeholder participation and public outreach is an important opportunity for the stakeholders, interested citizens and fee payers, to become involved in the development of the Cypress Creek Basin Clean Rivers Program.

 

To ensure a comprehensive watershed assessment program, the Cypress Creek Basin Planning Agency will provide opportunities for the participation of “stakeholders” and other interested parties in development of water quality objectives and priorities for the basin, and CRP as a whole. Stakeholder involvement will be accomplished through both the Steering Committee process, and other public participation, outreach, and education activities following the FY 2008-09 CRP Guidance.

 

Basin Steering Committee & Meetings - So that the different interests, concerns, and priorities of each watershed are addressed, NETMWD will work to ensure that it’s Basin Steering Committee includes stakeholder volunteers from across the basin that represent the groups identified in the FY 2008-09 CRP Guidance.

 

At the beginning of the biennium NETMWD will contact the Steering Committee members to promote and confirm continued participation. If specified groups are not represented, efforts will be made to recruit replacements before the next scheduled meeting. To engage new members and increase participation, NETMWD will take every opportunity to promote the CRP and involvement in the Steering Committee, including use of NETMWD’s Web site.

 

Basin Steering Committees will meet publicly and stakeholders should be involved in development of the meeting agenda. To meet goals and coordination requirements of the CRP Guidance,  NETMWD will conduct two Steering Committee Meetings each fiscal year at their offices in Hughes Springs, Texas, one in September and the second the following March. Additional sub-committees or other public meetings may also be held to help complete the requirements. In addition to these designated meetings, efforts will be made to include additional stakeholder participation to ensure the various interests of each basin and watershed are represented.

 

NETMWD will design and distribute a pre-meeting questionnaire (following FY 2008-09 CRP Guidance) to all Steering Committee members and other interested stakeholders to solicit input/feedback towards meeting agenda development. Along with the priority agenda topics identified in the CRP Guidance, Steering Committee Meetings will also include additional topics that have been identified to be of significant interest to stakeholders. A final meeting announcement and agenda will be made available at least 30 days prior to the meeting by:

·         Written invitations/announcements (including mail, e-mail, or fax)

·         Announcement placed on the NETMWD’s Web site

·         Public posting notification and/or press releases provided to local newspapers

 

After each Steering Committee or Subcommittee Meeting, NETMWD will ensure all stakeholder input and comments, decisions, and any other meeting accomplishments reached are incorporated and/or addressed. For all Steering Committee, subcommittee, or other CRP public meetings a copy of the meeting agenda; a meeting summary and/or copy of meeting minutes; and a list of attendees will be included with the Progress Report.

 

Public Participation & Outreach - Enhancement of CRP public participation, outreach, and education in is a primary program goal. NETMWD with Steering Committee input will achieve this by:

               Expanding the role of the public in water quality issues by promoting CRP and the Steering Committee as a forum for citizen input. This will be accomplished by encouraging public participation in Steering Committee Meetings whenever possible.

               Providing the information necessary to balance basin priorities and increase public awareness of water quality and water resource issues. This will be accomplished by presentations at local meetings such as the Rotary Club, and in public school classrooms.  NETMWD staff plans to prepare articles for the local newspapers to be published along with the notices for steering committee meetings that detail the current year CRP and inform the public as to the status of the program.

               Provide opportunity for volunteer citizen monitoring of basin water bodies. This will be accomplished by the presentation of information on the local volunteer monitoring activities during the Steering Committee Meetings and school presentations.  NETMWD plans to involve local school science classrooms in water quality monitoring efforts.  This will allow students to gain knowledge of the TCEQ’s testing and monitoring techniques used in the Texas Clean Rivers Program for Cypress Creek Basin.

 

For any public participation, outreach, or volunteer monitoring activities, a copy of the activities summary, materials produced/distributed by NETMWD, and a list of participants will be included with the Progress Report.

 

Because the internet is a very important tool for providing information, increasing stakeholder and public awareness, and improving involvement in the CRP, NETMWD will develop, maintain, update, and report on their Web site as specified in the FY 2008-09 CRP Guidance.

 

NETMWD will also attend the CRP Stakeholder’s Workgroup Meetings.

                                                                                                                                                                                               

Equipment:            No new equipment will be needed to accomplish the work in this task.

 

 

 

 

Deliverables

& Due Dates:       September 1, 2007 through August 31, 2008

                                               

A.            Contact Steering Committee members to promote/confirm participation and review response against Membership Guidelines - November 30, 2007

                B.            Document that Web site meets outlined Web Site Requirements - November 30, 2007

C.            Maintain Web site and provide summary of updates and/or copies of revised pages - with Progress Reports

D.            Hold Basin Steering Committee Meetings in September 2007 and March 2008.

                                E.             Distribute Pre-meeting Questionnaire to Steering Committee and interested stakeholders - 60 days prior to meeting dates negotiated with CRP Project Manager

F.             Distribute final announcements and agendas of Steering Committee and other public meetings - 30 days prior to meeting dates negotiated with CRP Project Manager

G.            Meeting Materials - as applicable, with Progress Report

H.            Steering Committee Meeting minutes posted to the Web - 45-60 days after meeting

I.              Public Participation & Outreach Activities - with Progress Report

J.             Summary of Volunteer Monitoring Activities - with Progress Report

K.            Attend CRP Stakeholders Workgroup Meeting - TBA

 

September 1, 2008 through August 31, 2009

 

A.            Progress Reports

B.            Hold Basin Steering Committee Meetings in September 2008 and March 2009.

                                C.            Distribute Pre-meeting Questionnaire to Steering Committee and interested stakeholders - 60 days prior to meeting dates negotiated with CRP Project Manager

D.            Distribute final announcements and agendas of Steering Committee and other public meetings - 30 days prior to meeting dates as negotiated with CRP Project Manager

E.             Meeting Materials - as applicable, with Progress Report

F.             Steering Committee Meeting minutes posted to the Web - 45-60 days after meeting date

G.            Public Participation & Outreach Activities - with Progress Report

H.            Summary of Volunteer Monitoring Activities - with Progress Report

I.              Attend CRP Stakeholders Workgroup Meeting - TBA

 

 

                               

 

 

 

 

 

 

 

 

 


TASK 7:          SPECIAL PROJECTS

 

Objectives:            Special projects may be developed to address watershed-specific concerns that may influence water quality identified by the Planning Agency and Steering Committee as priority issues for the basin. If more than one project is planned, each one should be defined as a sub-task (Task 7.1, Task 7.2, etc.) with separate plans, deliverables, and budgets.  Basin Planning Agencies should work closely with their CRP Project Manager since most of these projects will require meetings to discuss and scope out project plans. Objectives for this task will depend on the project to be addressed.

 

Task

Description:         No special projects are planned or scheduled for the FY2008-2009 contract period

 

Equipment:            No new equipment will be needed to accomplish the work in this task.

 

Deliverables

& Due Dates:       September 1, 2007 through August 31, 2008

 

N/A

 

September 1, 2008 through August 31, 2009

 

N/A